University Policy 3508

Information Technology Project Management

  • Responsible Oversight Executive:Vice President for Administration and Finance
  • Date of Current Revision or Creation:May 10, 2022
  • Download Policy PDF

The purpose of this policy is to define the standards and best practice guidelines with which the University aligns its project management activities to assure that projects are accomplished in a timely, cost effective manner and meet all required business objectives.

, grants authority to the Board of Visitors to make rules and policies concerning the institution. Section 7.01(a)(6) of thegrants authority to the President to implement the policies and procedures of the Board relating to University operations.

, Eligibility for Restructured Financial and Administrative Operational Authority and Financial Benefits

Independent Verification and Validation (IV&V)- A method whereby an independent entity with appropriate experience and expertise evaluates the work product of a given project.

Institute of Electrical and Electronics Engineers (IEEE) Standard 1012‐2004 for Software Verification and Validation- Software Verification and Validation (V&V) processes determine whether the development products of a given activity conform to the requirements of that activity and whether the software satisfies its intended use and user needs. Software V&V processes include analysis, evaluation, review, inspection, assessment, and testing of software products.

- ISO 9001:2000 specifies requirements for a quality management system for any organization that needs to demonstrate its ability to provide products that meet customer and applicable regulatory requirements and aims to enhance customer satisfaction.

(PMI)- The world's leading not‐for‐profit professional association in the area of project management.

- The CMMI outlines the methods to obtain software process maturity. Several levels of maturity can be reached as an organization's software project management evolves from that of chaotic nonrepeatable performances to repeatable mature disciplined software processes. The model focuses on key attributes of each improved maturity level and provides guidance on the best practices used to achieve each level.

This policy applies to all decision makers, developers, project managers and planners of University systems and operations related to the conceptualization, design, acquisition, and maintenance of information technology.

Information technology projects are managed in accordance with best practices promoted by the nationally recognized, appropriately tailored to the specific project requirements.

Methods used for project auditing, such as Independent Verification and Validation (IV&V), are aligned with industry best practices, consultant expert guidelines, and known industry accepted standards, such asInstitute of Electrical and Electronics Engineers (IEEE) Standard 1012‐2004 for Software Verification and Validation,series, andThese methods are tailored to the higher education environment by internal departments and in coordination with consultants as warranted.

The specific standards to be utilized for compliance with this policy are published on thewebsite.

Applicable records must be retained and then destroyed in accordance with the.

Chief Information Officer

Policy History

Policy Formulation Committee (PFC) & Responsible Officer Approval to Proceed:

/s/Rusty Waterfield


Responsible Officer


May 5, 2022


Date


Policy Review Committee (PRC) Approval to Proceed:

/s/Donna W. Meeks


Chair, Policy Review Committee (PRC)


April 19, 2022


Date


Executive Policy Review Committee (EPRC) Approval to Proceed:

/s/Chad A. Reed


Responsible Oversight Executive Signature


May 5, 2022


Date


University Counsel Approval to Proceed:

/s/Allen T. Wilson


University Counsel


May 9, 2022


Date


Presidential Approval:

/s/Brian O. Hemphill, Ph.D.


President


May 10, 2022


Date

Previous Revisions: April 9, 2010; April 26, 2011; March 15, 2017; May 10, 2022

Scheduled Review Date: May 10, 2027