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Common Issues

Late TimesheetsÌý

If the employee fails to start or submit a timesheet:

• Timesheets not started before the WTE approver deadline should be submitted to Payroll ASAP. Payroll staff will contact the department if a Manual Payroll Check Request is required.
• Timesheets not submitted during the normal pay cycleÌýshould be submitted to Payroll immediately. AÌýManual Payroll Check Request FormÌýmust accompany the timesheet if you want the employee to be paid prior to the next scheduled pay date.

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Timesheet not approved by supervisor/proxy

• No manual timesheet required.
• No Manual Paycheck Request Form required.
• The supervisor is contacted by Payroll to ensure the timesheet is correct.
• Employee paid on current payroll

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Corrections

Corrections to Web Time Entry submission should be made onlyÌýafterÌýthe approval deadline has passed, and the web timesheetÌýhas been submittedÌýby the employee andÌýapprovedÌýby the approver.

You must attach a copy of theÌýoriginalÌýWeb Time Entry Timesheet -ÌýREQUIRED.

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Instructions

• Manual forms are in Microsoft Excel format and include drop-down menus for pay periods and calendar year.
• ALLÌýfields must be complete/correct including name, department, UIN, position number and contact number.
• Enter all corrected hours and dates.
• Documented reasons for use of a manual form areÌýrequired.
• Signatures and dates areÌýmandatory.
• Submit the Manual Payroll Check Request form when required ($50 fee).

If you have questions, please contact the Payroll Office