The permits a classified or faculty administrator employee to donate annual leave to another qualifying classified employee who has applied and been approved for leave sharing.
Leave sharing recipients must be a classified employee on the traditional accrual sick leave plan who has depleted their leave balances for health-related reasons, OR a classified employee in either the traditional accrual sick leave plan or the Virginia Sickness and Disability Program (VSDP) who has depleted their leave authorized for care of an ill or injured family member (parent, spouse, or child) and who is covered by the Family and Medical Leave Act (FMLA).
The recipient will use these donations as sick leave. It is a direct share program where leave donations are given from the donor to a specific recipient. It is not a leave bank. All qualifying full-time and part-time classified employees are eligible to become recipients. Leave sharing hours will be prorated for part-time classified employees.
Submit leave share forms toÌýbenefits@odu.eduÌýor fax to (757) 683-3064
Receiving Leave
In Order to Receive Donations Through this Program, an Employee:
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for personal illness, must have depleted all leave balances;
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must be absent due to an illness or injury which requires medical attention as certified by a physician;
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for family illness or injury, must have depleted all authorized leave for that purpose and be covered by the Family and Medical Leave Act;
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must initiate theÌýleave share requestÌýby contacting the Department of Human Resources. If the employee is unable to make this contact, the supervisor may file the request.
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must provide the required medical certification from a physician;
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must not solicit leave donations from fellow employees. The Department of Human Resources is responsible for obtaining donations.
The following medical conditions are NOT covered under the Leave Sharing Program:
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- any job-related illness/injury for which workers' compensation benefits have been awarded;
- any intentionally self-inflicted injuries;
- any injuries occurring in the course of committing a felony or assault.
Donating Leave
In Order To Donate Leave Through This Program, An Employee:
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can only donateÌýannual leave;
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must donate leave in 8-hour increments (no limit applies);
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must complete aÌýLeave Sharing Program Donor FormÌýand submit it to Human Resources;
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cannot reclaim leave if the Donor Form has been processed;
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may donate leave to family members who work in other Executive Branch agenices.
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Leave donors will be notified by email if their donated leave is processed. Leave must be donated in eight-hour (8) increments and only annual leave may be donated. If you need assistance or have questions about the Leave Share Program, please email us atÌýbenefits@odu.eduÌýor call (757) 683-3042 and ask to speak with a member of the Benefits Team.
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